1. Completed Application Form. (Click here to download) 

   • ​Completed page one (1) of a W9 form (Download Here) 

   • Completed Travel Waiver Form (Download Here). 

2. ​The student's research work and presentation must be supervised by a sponsor on the Downstate faculty or a comparable biomedical institution.

3. The work must be accepted for a poster or platform presentation at the meeting and abstracted in the journal or other proceedings of the sponsoring organization. 

4. The reimbursement of up to $800 may go toward economical transportation, hotel accommodations for one night, food on the day of your presentation, and conference registration fees (maximum $350 to be allocated), but not toward the cost of printing the poster. ​

   • ​If your request is over the maximum award possible you will be responsible for covering the overage cost. You are encouraged to still apply, regardless of the total amount of funding you need.​​

   • For your budget, as detailed as possible. Preferably in an Excel Chart, listing out, airfare/train, hotel, food, ground transportation, registration fee... etc. Include screenshots of where you found the pricing. 

     • For example, Expedia or the hotel website. If your estimates and receipts don't match up with identical numbers, you will still be reimbursed for the amount you were approved for. 

5. Students are eligible for one (1) Student Travel Grant (STG) per academic year.

6. Students should address a cover letter to Dr. Richard Sadovsky and email it to alumni@downstate.edu. The cover letter must include the student's name, name of the meeting, date, location, and name of the paper/abstract.

7. DUE DATE — All applications are due one (1) month prior to the date of the conference, or within five (5) days of receiving the acceptance to present. 

• Applications are reviewed on a rolling basis.

• There is no retroactive application review or reimbursement. ​

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Social Media Request - Be Featured on Our Page... 

 

We would love to be able to share and feature your project via social media. Please share your social media handles with us, if you would like to be tagged.​

• • Please follow us on Twitter: @DownstateAlumni                                                                                                                              Facebook: Alumni Association-College of Medicine SUNY Downstate                                                        Instagram: @sunydownstatealumni 

  • One boomerang in front of the research poster board or with the student travel grant tag (this can be picked up at the office).

  • A 30-second to 1-minute video of you discussing the research or if it's possible for someone to film you during your presentation.

  • Lastly, a quote (testimonial) on what being approved for the student travel grant meant to you and a short blurb about your research and the name of the conference where you presented the researc

• If possible, please have someone take two clear pictures of yourself (preferably without anyone in the background), one where you are centered in front of the research and one where you are off to the side gesturing towards the research.

• Students who receive Alumni Association funding for their research presentations are encouraged to present their work by poster at the annual SUNY Downstate Research Day. The presentations should note the funded presentation date and meeting, and acknowledgment of alumni support.